Minutes
TOWN OF VERMONT Plan Commission MEETING
August 28, 2006 – 7:30 p.m. – 4017 County Hwy JJ
CALL TO ORDER AND POSTING CERTIFICATION
The meeting was called to order by Mark Sherven at 7:30 p.m. Johanna Solms certified that the meeting notice had been posted at the Black Earth State Bank, Amcore Bank in Mt. Horeb, on the front door of the Town Hall and on the town website,
www.townofvermont.com; also published in the News Sickle Arrow and the Mount Horeb Mail.Members present: Barbara Grenlie, Donald McKay, Mark Sherven, Jim Elleson, Bruce Ellarson, Eric Haugen, and Johanna Solms.
APPROVAL OF AGENDA
Motion was made by Barbara Grenlie, seconded by Eric Haugen and carried to approve the meeting agenda.
APPROVAL OF MINUTES
Motion was made by Bruce Ellarson, seconded by Barbara Grenlie and carried to approve the amended minutes of the July 31, 2006 meeting.
DISCUSSION WITH MICHAEL SMITH
This item was postponed due to Eggers and Smith being unavailable.
DRIVEWAY PERMIT DISCUSSION
On March 13, when approving the new fee schedule and two year driveway permit, the town board referred the issue of grandfathered indefinite permits and one-year permits to the plan commission for resolution. It was agreed that any valid permit issued before March 14, 2006 is now valid for 2 years from March 14, 2006 and renewable annually thereafter for $25 per year. Johanna Solms was assigned to draft a notice to be published in the Vermont Voice and the newspapers, and to go through the minutes and files since 1988 to find any open permits issued prior to March 14, 2006, so that a certified letter can be sent. The reason for requiring renewal after two years is to keep everyone in compliance with changing regulations regarding erosion control. A system is needed for tracking permits issued and driveways approved. There was discussion of how to handle permit renewals in the future.
Policy and procedure manual
David Stanfield’s form for tracking properties was discussed. The form when completed would provide an abstract of the characteristics of each property for owners and regulators. It would help to get control of the development rights question. The forms would get verified and validated by owners. The town would develop its own numbering system for property IDs. Mark Sherven and Johanna Solms will try completing a trial form. Ownership changes can be tracked every six months or so in the registrar of deeds section of Access Dane.
Motion was made by Donald McKay seconded by Jim Elleson and carried to approve the Driveway Construction Permit and Land Use Intent Form with minor changes for posting to the town website.
There was a discussion of many changes to the home site application flowchart. Johanna Solms will revise it and send out a second draft and also try to draft a PC/board process flowchart.
Adjournment
Motion was made by Jim Elleson seconded by Barbara Grenlie and carried to adjourn the meeting at 10:30 p.m.
Johanna Solms, Plan Commission Secretary